Xynergy build this web application to enable managers to approve travel expense reports from any browser-ready device. It supports managers to achieve a timely reaction when expense approval workflows are created and reduces approval waiting time.It eases simple approval/rejection tasks for managers and speeds decision-making and responsiveness by reducing travel expense approval workflow process time.
The web application also enables employees to manage their timesheet data from any browser-ready device, which speeds up mobile timesheet entry, speeding up time capturing and related business processes.
- After the sourcing, PR and PO process, in each function, dedicated administrator or secretary will be responsible for preparing the payment requisition form via SAP Enterprise Portal.
- System will support both online approval and signoff on hardcopy form per approver preference. Supporting documents can be uploaded to the system for online approval scenario.
- Approver and authorized delegates will receive email notification that payment requests are waiting for their review and approval.
- For online approval scenario, approver and authorized delegate can use the embedded URL link to access the system to review/approve the payment request or return back to the preparer for correction.
- The preparer will be informed by an automatically generated email for return scenario.
- There is flexibility for Finance to make required changes on the requisition form to speed up turnaround.
- After payment request is verified, Finance to post the payment request in the web system.
- The Web application will automatically created a Journal entry into SAP ERPBackend.